1. Scope of This Policy

This Privacy Policy applies to:

• Candidates (students, job seekers, professionals)
• Employers / Companies
• Visitors to the Platform

This Policy does not apply to third-party websites or services linked from HireIndex.

2. Information We Collect

2.1. Personal Information

We may collect:

• Full name
• Email address
• Phone number
• Educational details
• Work experience
• Resume/CV
• Profile photo (optional)

2.X. Google Account Information

If you sign in using Google, HireIndex may collect basic account information such as your name, email address, and profile picture.

This information is used strictly for authentication and account access.

HireIndex does NOT access, store, or process any additional Google data beyond what is required for authentication.

HireIndex does NOT sell, share, or misuse Google user data.

2.2. Professional & Public Data

You may choose to provide or link:

• GitHub, LinkedIn, portfolio links
• Project repositories
• Publicly available professional information

We only process data you submit or explicitly authorize us to access.

2.3. Assessment & Evaluation Data

HireIndex generates and stores:

• Assessment responses
• Performance metrics
• Evaluation results
• HireIndex Scores and sub-scores
• Feedback and rankings

Important: These are derived data created by HireIndex systems.

2.4. Usage & Technical Data

Automatically collected data includes:

• IP address
• Device and browser information
• Log files
• Session activity
• Cookies and similar technologies

3. How We Use Information

We use collected information to:

• Operate and improve the Platform
• Evaluate candidates and generate HireIndex Scores
• Match candidates with employer requirements
• Provide analytics and insights to employers
• Communicate with users
• Prevent fraud, abuse, and misuse
• Comply with legal obligations

We do not sell personal data.

HireIndex does not sell, rent, or trade user data to third parties for marketing or advertising purposes.

4. Legal Basis for Processing (GDPR-Aligned)

We process data based on:

• User consent
• Contractual necessity
• Legitimate business interests
• Legal compliance

You may withdraw consent at any time, subject to operational and legal limitations.

5. Data Ownership & Rights

5.1. Candidate Data

• Candidates retain ownership of raw personal data they submit.
• HireIndex retains ownership of derived data, including:
  • Scores
  • Rankings
  • Evaluation models
  • Analytics outputs

5.2 Employer Responsibilities

Employers:

• Can view candidate data only through the Platform
• Are prohibited from:
  • Scraping
  • Reselling
  • Redistributing
  • Using data outside hiring decisions

Violation may result in account termination and legal action.

6. Data Sharing & Disclosure

We may share information:

• With employers only when a candidate is shortlisted or visible
• With service providers under strict confidentiality
• When legally required by courts or authorities
• To protect HireIndex’s legal rights and safety

We do not allow unrestricted downloads of candidate data.

7. International Data Transfers

Data may be processed or stored outside your country.

We ensure reasonable safeguards consistent with applicable data protection laws.

8. Data Retention

• Personal data is retained only as long as necessary.
• Candidates may request deletion of their accounts.
• Upon request, HireIndex will delete or anonymize personal data within a reasonable timeframe, subject to legal and operational requirements.
• Certain data may be retained:
  • For legal compliance
  • For fraud prevention
  • In anonymized or aggregated form

Derived, anonymized data may be retained indefinitely.

9. User Rights

Depending on jurisdiction, you may have rights to:

• Access your data
• Correct inaccuracies
• Delete personal data
• Restrict or object to processing
• Request data portability

Requests can be made via: HireIndex.Dev@gmail.com

10. Cookies & Tracking

HireIndex uses cookies for:

• Authentication
• Security
• Analytics
• Performance optimization

You may disable cookies via browser settings, though functionality may be affected.

11. Security Measures

We implement:

• Encryption
• Access controls
• Secure infrastructure
• Regular monitoring

However, no system is 100% secure.

You use the Platform at your own risk.

12. Children’s Privacy

HireIndex is not intended for users under 16 years of age.

We do not knowingly collect data from minors.

13. Automated Decision-Making

HireIndex provides evaluations and recommendations, not final decisions.

Hiring decisions are made solely by employers.

HireIndex does not guarantee outcomes.

14. Changes to This Policy

We may update this Privacy Policy from time to time.

Continued use of the Platform constitutes acceptance of the revised policy.

15. Contact Information

For privacy-related inquiries:

HireIndex

Email: HireIndex.Dev@gmail.com